April Board Meeting Minutes

Brelle Christensen Oct 16, 2025

Friends of the Logan Library Board Meeting Agenda

Date: 4/16/2025
Time: 5:30 PM
Location: 2F Sego Lily Conference Room

Call to Order
- President/Chair calls the meeting to order. - Frank
- In Attendance: Michael, JaDene, Stephen, Bob, Emma, Jordan, Brelle, Joseph
Approval of Minutes
- Review and approve minutes from the previous meeting.
- Motion to approve minutes. Stephen motions, Jadene seconds, ayes are unanimous
Approval of Agenda
- Review and approve agenda for current meeting
- Motion to approve agenda - Stephen motions , Jordan seconds, ayes are unanimous
Treasurer’s Report
- Presentation of financial updates:
  - Current balance - $12,925 total assets between three accounts
  - Recent income and expenses - $500 to Banned, train reimbursement, received donation for banned screening
  - Stephen- get with Jordan on Zeffy donation, who are they coming from
  - Stephen - Get checks for panelists
- Any pending financial issues or concerns
  - Taxes - IRS94N submitted, saved in google drive
  - Business Renewal - needed to maintain 5013C status, 4:30 on the 30th is the deadline
  - Advertising emails from Frank - need more board response, items are time sensitive, please check emails timely
  - Herald Journal messed up on advertisement - $900 on ads, honorarium $1600
  - Frank moves for fundraising from Banned event to go to Library directly, Stephen seconds
  - Emma - create a print for Saturday with correct QR code (Zeffy, not venmo)
- Motion to approve Treasurer’s Report. Emma motions, Jordan seconds, ayes are unanimous
Library Director’s Report
- Discussion on potential areas where the Friends group can support.
  - How are Library Cards Issued? Logan residents should know
  - Can raise funds for library
  - Support staff via events
- What is the relationship between friends and the library? How should this process work? We want to library to request help from us
  - We want to be advocates for the library, not just keepers of the old stuff
  - We want to have an organized membership list for donation - this is why we went to Zeffy
Old Business
- Banned Screening and Panel Discussion on April 19th
  - JaDene - send Stephen the official list of speakers
  - Room is reserved
  - Do we pay the clean up fee? We have crackers and cookies. Library is sponsoring, so Library will cover it
  - JaDene - call panelists for UPI interview tomorrow
  - AV - have a back up plan, room system has issues
  - Use Jordan’s laptop for video login
  - Be here at 1 pm on Sat.
  - 2nd showing - 23rd of April, no panel, film starting at 4:30pm, room reserved 4-6:30
- Richard Hatch Magic Show
  - Need to reserve a space
  - Richard’s mom died, so we will revisit this in a couple weeks
- Book Sale Status
  - Use library lawn space for a consignment style sale
    - Jadene motions to change book sale model
    - Book storage issue, Champ house may have storage
    - Previous sales have been a hassle
  - How do we maintain fiscal control/tracking? People pay the friends, we reimburse
  - JaDene- talk to Weber County about how they conduct their book sale
- Membership Updates: Current membership status and recruitment strategies.
  - Jordan - are the lifelong members on the list?
    - Not done yet
  - Jordan - email lists for current and past members
    - Sent out a renewal email - 50% opened the email, 8% clicked on the Zeffy link
    - Next step is to create an active email list (need both member list and non member list)
    - Jordan - send an email for Banned event for all addresses we have
- Other Ongoing Projects: Any long-term initiatives or issues that need continued attention.
  - Jordan - are the by-laws on the FFL website? - done
  - Next meeting- what changes to the bylaws need to be made
  - Jordan- is the Friend’s cell phone activated?
    - Prepaid account was deactivated due to no use
    - We cannot use this number and will need a new number
    - Will have a recurring charge ($15/month), ayes unanimous
    - Jordan- get new phone number
New Business
- Proposed New Fundraising Ideas:
  - Star Gazing event on FLL porch w/ Cache Astronomical Society
- Brochure - updated for color accessibility
  - Minimize old way of joining, zeffy is preferred, should this be emphasized
  - Emma- update brochure to highlight our website, change schedule to “monthly board meetings and special events”
  - Emma will not be here for the next three months, any graphics items should be sent to Jordan
Public Comments
- Open the floor for any comments or suggestions from the public or non-board members.
Next Meeting
- Set the date, time, and location of the next board meeting.
Adjournment
- Motion to adjourn.